Creating Unique and Unforgettable Memories!
Our Wedding event packages are listed below. Please contact our wedding planning and events team HERE for inquiries or simply call us on (703) 687 7641.
To assist you here are some basic answers to potential questions you may have as well as some of our rules :
Can I set up an appointment to explore Greenock Manor?
Kindly text 703 687 7641 or EMAIL US and we will be very happy to arrange a time suitable for you to explore our beautiful venue. Monday to Thursday we are available till 8pm, and weekends 12noon till 6pm
Times for your event
Although we are very happy to work according to your preferred schedule, we do need to point out that music and the event needs to stop by 11pm according to the laws of Orange County. If you do decide to have an evening wedding we suggest starting no later than 6pm. Please be aware that ‘after parties’ need to be arranged off site, and are strictly not allowed at Greenock Manor. All over time is charged at $100 per hour exceeding the agreed end time of the event and checkout time the next morning.
Can we arrange to get dressed on location for our wedding?
We suggest booking our Garden Cottage as a convenient solution for the Groomsmen to get ready away from the Manor House on your Wedding day. Should you wish to book this rooms normal checkout times apply the following morning after your event. The cottage can be booked up as early as 1 year in advance – book early to avoid disappointment.
Is a Wedding Planner needed?
It is compulsory that you use a wedding planner or ‘On the Day Co-ordinator’ to assist in a memorable event for your special day. Chat to us about this and we will advise you. One person is necessary to fulfill this very important and necessary function. We are here to support you and when we advise on things like this it is because we want your day to go smoothly and that you have the wedding of your dreams (with no hiccups!) You are welcome to use your own wedding planner/co-ordinator or Chanel is available to play this role should you need her to liaise and co-ordinate your wedding for you as an ‘on the day vendor co-ordinator’.
Is additional Events Insurance needed?
Greenock Manor has its own liability insurance, however it is strongly advised that additional insurance is taken out by the bride and groom in case of any mishaps or accident. Please see the following link:
https://www.wedsafe.com/Pages/home.aspx or see : https://www.wedsure.com/
How does set up before the event and clean up after the event work?
These are arranged with your caterer so please discuss this with them. According to the rules at Greenock Manor per 20 guests attending your wedding, 1 staff member is needed for serving and attending to guests as well as for full cleanup after the event ends. Our wedding venue does not have dumpsters so all catering trash and other trash needs to be cleared from our premises. Collection of any rented items, personal items or décor items needs to be collected no later than 10am the following day. Please be aware that Greenock Manor will not be responsible for any personal items left behind during or after your wedding or special event. All items are your sole responsibility. Any additional clean up needed and not attended to by your chosen caterer or bridal party will be charged to your account at a rate of $100 per hour. Please ask us for our event check out list, it is advisable that your caterer calls us to discuss their required duties at Greenock Manor before you confirm them as your caterer. Weddings are to be beautiful and joyous occasions, hence service cannot be compromised on.
Cancellation Policy and Payments
The retainer payments and all deposits are strictly non-refundable and once the balance due to us has been paid it is non-refundable. The retainer payments secure and books off the dates chosen for your wedding. Please pay your retainer to secure the chosen event date for venue hire as soon as possible to avoid disappointment. Please note that once the retainer is paid over, we turn away other potential couples who may have wanted your dates and hence payment of any retainer or deposit has to be done responsibly as we do not we refund any deposit monies. Should you need to request a payment plan instead of paying 50% deposit to book the date of the wedding – we are happy to assist you with that. Please note this means you are required to pay a monthly installment to us. The full balance due for your event needs to be paid to us in full 30 days prior to your reserved wedding or event date. Should you decide to skip payments this could result in automatic cancellation of your wedding date. Depending on when you cancel your wedding you will be liable for a minimum of 50% of the total agreed event fee. Please note all couples who book our venue are to supply us with card details for us to hold on file until your event, we reserve the right to make charges of monies due to us. Changes to your wedding date are not permitted less than 90 days before your booked wedding date. Please note Greenock Manor owners reserve the right to cancellation due to extreme weather, emergencies or any other concerns. Please understand that this is our venue and home and we reserve the right to cancel should we feel that the bridal party is non-compliant with our rules for events etc.
Babysitting and pet sitting
We are more than happy to arrange this on your behalf should you request it. Please note one room of our Manor house is needed to be reserved for babysitting. In addition to this an hourly rate is charged for the baby sitter or pet sitter. Please note strictly no children are to attend a wedding without a designated baby sitter and responsible adult. They are to be supervised at all times. We are not liable for any mishaps, injury or accidents – The bride and groom will be solely responsible for arranging responsible supervision of all children at events and weddings at Greenock Manor.
Confirmation number of guests
We need the number of guests confirmed 2 weeks prior to your wedding date. Please note should your guest list increase after the agreed amount and your wedding event contract is signed, there will be a $20 fee added per extra guest above your initial guest count. (this also applies to the rehearsal dinner). Please understand that more staff will be needed by your caterer to manage higher guest counts too.
Kindly note that it is the law that Event Tax and Sales Tax be charged to your final account. This is paid over to the county and state on your behalf by the venue. This is not negotiable as it is the law so kindly understand and respect this.
What is your smoking policy?
Kindly note that all indoor, tent areas and gardens are strictly non-smoking. Should any of your guests wish to smoke kindly let us know and we will designate a specific smoking area for them. Please note that due to potential fire hazard there is a penalty of $200 for smoking of guests in any of our non-smoking areas so please communicate very clearly with your guests to prevent any penalty being added to your account. Smoking is not allowed within 20 feet of any door or window on our property.
Can we take photos any where on the premises?
Yes, we are more than happy for you to have full use of the premises for any photos you would like taken. If you book your wedding with us you can do your engagement couple shoot at Greenock for no extra charge.
Can we post a sign at the entrance to our event?
You are more than welcome to use our sign board or your own one at the entrance to Greenock Manor should you wish to erect a temporary sign to direct your guests. Please remove this the following day- do not forget. The fee to remove balloons and signs from our entrance is $20 to be charged to your account should you not do this on leaving after your wedding.
Can we book a rehearsal for our wedding ceremony?
Kindly book a day to rehearse your ceremony with us at Greenock Manor, the rehearsal should ideally occur within 7 days of your event date.
Can we set up a bar or have alcohol at our Wedding?
Please check these details with your caterer and wedding planner as they may have an ABC Licence. If not you may need to obtain one in advance for your wedding from the VA Special Event Banquet Licence application. Kindly see this link here http://www.abc.virginia.gov/licensing/banquet.htm
This is easy to obtain, but we do recommend arranging it ideally 60 days before your event although it usually only takes a few weeks to obtain. You will need to take along the signed Wedding Contract when applying for your ABC licence so have a copy of this handy! Please let us know if you need us to hire a bar tender for your event. We have staff available if needed. Also note we do NOT allow liquor at our venue, but do allow champagne, wine and beer or cider and one signature drink for cocktail hour.
What is your children and pet policy?
All children need to be supervised by an adult of your party at all times. Please ensure they are looked after well as we will not be held liable for children getting hurt if they are unsupervised. There is a pet fee. Pets need to be supervised – they are welcome at the wedding and all events, but you need to arrange they are cleaned up after and are on a leash at all times during your ceremony. Please let us know if you need a pet-sitter or baby-sitter – we have staff available and this can be arranged if needed.
Can we have our rehearsal dinner at Greenock Manor?
You are more than welcome to book a rehearsal dinner at our wonderful Manor. We have a huge under-roof back deck with incredible views over the farmlands. We also have a wonderful fire pit for a bonfire to add to the atmosphere. Please don’t hesitate to ask us should you wish to book this in addition to your wedding. Plan to extend your ABC license to two days in that case – easy to arrange and really inexpensive.
Do we have a rain plan?
Yes, we have a HUGE roof tent on our grounds with fairy lights comfortably seating 200 guests. Kindly discuss details when you meet us to view the venue. The tent must be confirmed 10 days in advance of the date needed as we need to book setting up the chairs and props inside as well as garden and landscaping care around the tent area etc.
We do have a parking lot and can cater for parking arrangements. We also have a disabled bay should that be required. We can also hire a parking attendant should you need one, just let us know – we have staff available. We have on-site parking for up to 130 guests. Parking on our property is to be done entirely at own risk. If larger guest list please discuss this with us to arrange shuttle services or ask guests to double up and share cars.
What Wedding Packages do you offer?
1) ELOPEMENT PACKAGE (Small Personal Event up to 49 guests) PRICE : from $500 to $1850 depending on guest count, season and day chosen.
(Should your elopement be considerably small, kindly us EMAIL US to work out a special price for you)
2) SUNDAY OR WEEK DAY WEDDING PACKAGE (Sunday to Thursday option)
3) WEEKEND GETAWAY WEDDING PACKAGE.
4) ALL INCLUSIVE WEEKEND GETAWAY WEDDING PACKAGE. A delightful weekend celebration!
5) OFF-SEASON WEDDING PACKAGE (December through to mid March)
6) SATURDAY SINGLE DAY WEDDING PACKAGE (not available in Fall or Spring)
Any further questions on Wedding Packages or Prices : CONTACT CHANEL BY CLICKING ‘HERE’
What are Tables and Chairs do we have available?
Fifteen 8 foot size Banquet Tables (seating 10 Guests per table) Total 150 Guests
6 six foot size Banquet Tables (seating 8 Guests per table) 48 guests
1 five foot Banquet Table (seating 6 Guests or works well as a DJ table)
1 decorative wrought iron Couples Table and 2 matching decorative chairs for the Bridal Couple at dinner
1 indoor Wedding Gifts Table
2 Square Glass Top 4ft Outdoor Tables (easy to move or position) one can be used at the designated smoking area if needed.
1 Round 3ft Glass Top Table
1 Antique Wood Ceremony Table for Wedding Vows area to display Bible/ Candle Sticks/ Flowers etc. Size 3 Foot
3 Square 4ft Tables on the side Wrap-Around Balcony used for Cocktail Hour refreshments.
1 indoor Antique Wedding Cake Table (in the Chandelier Banquet room) size Square 5ft (not for outdoors)
Please note if any extra tables are needed they should be hired in from Gibsons Rental who also supply the Linens.
Our in-house DJ’s bring in their own DJ table
Are there Hotels close by for our Guests?
Greenock Manor sleeps up to 14 adult guests. For large group bookings, we have the Comfort Inn diagonally across the road in walking distance. We also have the Holiday Inn /Roundhill Inn 5 minutes away. (These 3 hotels have a large amount of rooms) or Best Western in Culpeper VA. For additional comfort we partner with a close network of local Inns which we will happily refer you to (4 of which are less than 1 minute away).
Which Wedding Vendors do we recommend to help having a wonderful Wedding at Greenock?
Please see our list HERE