• wedding timeline example

    Wedding Timeline Example

    Weddings at Greenock Manor

    This is an Wedding Timeline Example

    As the month and day starts to draw near it will become time to put a wedding schedule and wedding timeline together for your special day. Each bride and groom has their own list of meaningful events they would like to include in their wedding. It may be a small thing such as ‘saying grace’ before dinner is served or a ‘thank you speech done by the groom or best man’ at the wedding.

    A rough draft of your wedding timeline should be put together by the bride and groom and then sent to your ‘On the Day Coordinator’ or Wedding Planner. They will then look over it and make a few adjustments and email it back over to you for approval. Once the Wedding Timeline is set this is then given to the following people :

    Your Wedding Officiant, Groomsmen and Bridesmaids, the Photographer, the On the Day Wedding Coordinator or Wedding Planner, your Wedding Catering Team, the Wedding DJ or Band, and the Master of Ceremonies and immediate family members. (this will help everyone be on the same page on your special day)

    Here is an example, kindly copy and paste it and make any changes, preferences etc. and email it to info@greenockmanor.com


    4pm : Arrive and unpack (Groomsmen to unpack alcohol into the drinks shed, Bridesmaids to unpack decor into Chandelier room) Bride to hang up her wedding dress in the Bridal suite.

    4h30pm Groom to kindly hand Greenock Management envelope with your damage deposit, printed copy of your ABC license and your marriage license for your officiant.

    5pm : Wedding Ceremony Rehearsal (All meet at the piano in the main Manor House)

    6pm : Rehearsal Dinner (please state which location/restaurant)

    8h30pm : Final touches of decor / Seating plan final adjustment etc

    9h30pm : Cleanup all areas in and around after the rehearsal


    8am : Breakfast (to be self catered, catered or delivered – please state)

    9am : Final touches of decor for wedding (Bridesmaids and family to check)

    10am Hair and Makeup for the Bridal Party upstairs in the Bridal/Honeymoon suite.

    11am Florist delivers Flowers and sets up any floral decor

    11h45am Photographer arrives for grounds tour with Coordinator

    12noon Photographer takes pics of rings/bouquet and wedding dress

    12noon Wedding Cake is delivered to the chandelier room and decorated with cake stand, cutters and cake topper. Cake plates & forks set out etc. (Cake delivery person to text 703 6877641 when they are 30minutes away and again on arrival)

    12noon ALL guests staying overnight at Greenock to meet Greenock staff at the piano with their car keys to move their cars to allocated parking spot (Very important)

    12h30noon Photographer shoots Bride and Bridesmaids

    1h15pm Light lunch snacks for the Bridal Party (self catered, delivered etc)

    2pm Photographer shoots Groom and Groomsmen

    2pm Bridal party cleans up ALL personal items and trash from the honeymoon suite and makes sure its 100% only the brides items in the room. PACK up EVERYTHING ELSE 100% clean.

    2pm Caterer, DJ and all vendors arrive on site for set up (DJ and Caterer to text 703 687 7641 on arrival)

    2h30pm Photographer shoots First Look with Bride and (Father or Grandparents) Upstairs in the Manor House OR in Fireplace Living Room downstairs.

    3h30pm DJ to play background music for guests to arrive

    3h45 All bridal party line up downstairs in Manor House in order ready to go! (Got your boutonnieres and bouquets?)

    4pm Wedding Ceremony

    4h45 Photographer Hour and Cocktail Hour

    5h45 Bride and Groom escape to Honeymoon suite for a restroom break/makeup touch up/quick break

    5h45 DJ announces: Guests to all be seated in the Wedding Reception area

    6pm Bride and Groom (or full Bridal party) are welcomed to the Wedding Reception (type up list of names in order to be called in advance, make sure your DJ has this list)

    6h15 Thank you speeches are said (please provide list of name of who is saying speeches)

    6h30 Grace / Prayer (Please mention the name of the person doing this)

    6h45 Dinner is served

    7h45 First Dance, Father Daughter Dance, Mother Son dance

    8pm Dance floor is opened!

    8h30 Throwing of the Bouquet, Throwing of the Garter

    9pm Cutting of the Wedding Cake

    9h30pm DJ to announce last round at the bar (and location for after party)

    9h55 DJ to play last song

    10pm Sparkler ‘Guests Send-Off’ on front grass (this takes at least 30min)

    10h30pm Photographer leaves (Chanel needs to know when they are booked to leave)

    10h30 (all guests depart from venue except those staying over night to prevent additional venue hire charged)

    10 -11pm Full clean up of the wedding venue, packing up of all decorations, cleanup of the bar area, full trash removal


    8am Wake up everyone that stayed overnight at Greenock!

    8h45am Clear all trash from the bedrooms and bathrooms and dispose into a trash can

    9am Pack cars and check the grounds for any trash or decor that may have been missed from the previous night

    9h20 Kindly report any damages or breakages to Greenock Management by texting 703 687 7641

    9h30 Check out Greenock

    Obviously no Wedding Timeline is set in stone – it may fluctuate naturally a little here or there. It is hence the job of your wedding planner or on the day coordinator to adjust the timeline accordingly and liaise these changes with all the vendors throughout your wedding. Be welcome to copy and paste this timeline and adjust it according to your own preferences and times. We wish you every bit of joy and many happy memories for your wedding day.

    wedding timeline example