• wedding timeline example

    Wedding Timeline Example

    Weddings at Greenock Manor

    This is an Wedding Timeline Example

    As the month and day starts to draw near it will become time to put a wedding schedule and wedding timeline together for your special day. Each bride and groom has their own list of meaningful events they would like to include in their wedding. It may be a small thing such as ‘saying grace’ before dinner is served or a ‘thank you speech done by the groom or best man’ at the wedding.

    A rough draft of your wedding timeline should be put together by the bride and groom and then sent to your ‘On the Day Coordinator’ or Wedding Planner. They will then look over it and make a few adjustments and email it back over to you for approval. Once the Wedding Timeline is set this is then given to the following people :

    Your Wedding Officiant, Best Man and Bridesmaid, the Photographer, the On the Day Wedding Coordinator or Wedding Planner, your Wedding Catering Team, the Wedding DJ or Band, and the Master of Ceremonies.

    Here is an example, kindly copy and paste it and make any changes, preferences etc.


    4pm : Arrive and unpack

    5pm : Wedding Ceremony Rehearsal

    6pm : Rehearsal Dinner (state which location/restaurant)

    8h30pm : Final touches of decor / Seating plan final adjustment etc

    9h30pm : Cleanup all areas in and around after the rehearsal


    8am : Breakfast (to be self catered, catered or delivered – please state)

    9am : Final touches of decor for wedding

    10h30am Hair and Makeup for the Bridal Party

    11am Photographer arrives for grounds tour with Coordinator

    11.30am Photographer shoots Bride and Bridesmaids

    12noon Wedding Cake is delivered and decorated with cake stand, cutters and cake topper. Cake plates & forks set out etc.

    12noon ALL guests staying overnight at Greenock to meet Greenock staff at the piano with their car keys to move their cars to allocated parking spot

    12h30 Photographer shoots First Look with Bride and (Father or Grandparents)

    1pm Light lunch snacks for the Bridal Party (self catered, delivered etc)

    1h30pm Photographer shoots Groom and Groomsmen

    2pm Bridal party cleans up ALL personal items and trash from the honeymoon suite and makes sure its 100% only the brides items in the room. PACK up EVERYTHING ELSE 100% clean.

    2pm Caterer, DJ, Florist and all vendors arrive on site for set up

    3h30pm DJ to play background music for guests to arrive

    3h50 All bridal party line up in order ready to go!

    4pm Wedding Ceremony

    4h45 Photographer Hour and Cocktail Hour

    5h45 Guests are seated in the Wedding Reception area

    6pm Bride and Groom (or full Bridal party) are welcomed to the Wedding Reception (type up list of names in order to be called in advance, make sure your DJ has this list)

    6h15 Thank you speeches are said (please provide list of name of who is saying speeches)

    6h30 Grace / Prayer (Please mention the name of the person doing this)

    6h45 Dinner is served

    7h45 First Dance, Father Daughter Dance, Mother Son dance

    8pm Dance floor is opened!

    8h30 Throwing of the Bouquet, Throwing of the Garter

    9pm Cutting of the Wedding Cake

    9h30pm DJ to announce last round at the bar (and location for after party)

    9h55 DJ to play last song

    10pm Sparkler ‘Guests Send-Off’ on front grass (this takes at least 30min)

    10h30pm Photographer leaves (Chanel needs to know when they are booked to leave)

    10h30 (all guests depart from venue except those staying over night to prevent additional venue hire charged)

    10 -11pm Full clean up of the wedding venue, packing up of all decorations, cleanup of the bar area, full trash removal

    Obviously no Wedding Timeline is set in stone – it may fluctuate naturally a little here or there. It is hence the job of your wedding planner or on the day coordinator to adjust the timeline accordingly and liaise these changes with all the vendors throughout your wedding. Be welcome to copy and paste this timeline and adjust it according to your own preferences and times. We wish you every bit of joy and many happy memories for your wedding day.

    wedding timeline example